Remote working has set the road for businesses to adopt virtual meeting software; remote meetings can be all over the place if not setup the right way. Meeting attendees always find virtual meetings as a means to multi-task, and this is where virtual meetings start becoming unproductive. If under the best conditions, only two or three participants jump in, the meeting becomes inefficient. Even meeting organizers need to take care and understand the true purpose of web meeting software, its intent and design. A virtual meeting can become mundane if its just two or three attendees jumping in and making a conversation, while others just take a back-seat.

It doesnt have to be this way, even impromptu meetings can be fun, effective, and productive using best practices related to video conferencing, easy-to-use & affordable virtual meeting software. If youre a small-to-medium-sized business, and you need try outs, then free video conferencing software can be a great option, to begin with.

That said, let us look at the top 7 steps to make video conferencing excellent.

Use Video Conferencing Solutions. To make meeting participants feel they are on the same page, use the best video conferencing solutions like iFMeets, Zoom, GoToMeeting, or Cisco Webex to personalize the virtual meeting experience and keep participants engaged.

Always consider an audio dial-in option. It is always practical to consider video as the norm with an online video conference, but as various locations have different internet connection speeds, participants would need to dial-in through audio sometimes.

Test your web meeting software ahead of time. It is always good practice to begin a virtual meeting 30 minutes before the actual time, as it helps others get a grip on the software, and meeting hosts can test their connections or invite other connections through a secure meeting ID. Before a virtual meeting, participants may want to get comfortable with virtual meeting software.

Make yourself visible. Video conferencing becomes more productive if people can observe faces or facial expressions. A high-quality webcam can create a personalized connection between various participants to produce an in-meeting experience.

Practice your basics. Before a virtual meeting begins, it is better to set agendas, objectives, meeting rules, and outline various steps viz. timing, breaks, responsibilities after each meeting agenda is complete.

Minimize presentation length. It is always a good practice to minimize the presentation length as long presentations can be unproductive during a virtual meeting. If participants need to present, use screen sharing features to guide the conversation in a positive direction. Virtual meetings are all about maximizing conversations and productivity.

Assign a catalyst. It can be tedious to manage a virtual meeting or discussion. It is always good to assign a catalyst to promote the conversation allowing other participants to focus on the actual content. A catalyst can create various interactive activities like polls to feel the pulse of the virtual meeting, and ensure every participant is on the same page. The catalyst can take feedback from the participants or resolve questions.

Conclusion

Not being able to work in-person or in the same room can pose a major challenge. To make virtual meetings efficient and productive, you might need to make certain adjustments and invest in the best video conferencing software. The remote work revolution will continue to grow as enterprises realize its efficiency and effectiveness. Video conferencing can deliver a productive environment for working together.

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