Office Manager
Phoenix in Arizona (United States)
Publish date: October 1, 2015 08:15
Price: Free
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Description
Professional Employment Solutions, Inc.
Our client is looking for a strong Bilingual Office Manager. Position is in the Biltmore area and pays 35,000. If you are qualified and interested, please send me your updated resume. Thank you!
General Description
This position supports the organization by maintaining office systems and works directly with the Program Director and Executive Director.
The functions listed below are meant to provide a general description of the position and are not an absolute list of every task or duty. A more complete list of specific tasks and duties will be provided by your supervisor. Specific work schedules and expectations will be provided and should be discussed with your supervisor.
Essential Functions
§ Maintains office services by organizing office operations and procedures; assists with payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions;
§ Defines procedures for retention, protection, retrieval, transfer, and disposal of records;
§ Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement;
§ Requires high level organizational skills and attention to detail;
§ Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments;
§ Completes operational requirements by scheduling and assigning employees;
§ Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends;
§ Proficiency in computer programs including Microsoft Office;
§ Answers phone, answers questions in both English and Spanish and schedules appointments;
§ Provides referral resources to clients;
§ Operates automobile (current driver’s license and insurance coverage) must have access to reliable transportation;
Required Knowledge, Skills and Abilities
§ Associates degree and a minimum of five years of experience in an office including supervisory experience or an equivalent combination of education and experience;
§ Considerable knowledge and ability to use personal computers and related software;
§ Demonstrated ability to identify problems within the office and to develop feasible solutions;
§ Ability to work independently and able to initiate action;
§ Ability to work as a part of a team;
§ Significant knowledge working within budget parameters and tracking expense.
Preferred Knowledge, Skills and Abilities
§ BA or AA;
§ Bilingual preferred;
§ Experience working with a non-profit organization;
§ Basic knowledge of accounting;
§ Strong writing, reading, listening and speaking communication skills;
§ Work Style: able to work independently and in a group setting.; Phoenix, Arizona, United States; User's other ads
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